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Etc.īack in the day when O365 groups weren’t available, users relied on IT to create those workspaces for them.

Let me touch up a little on the Office 365 Groups and the mindset you should have since I can see how many admin can see them as a room for chaos, or a open space for users to create unorganized mess of content. To calrify, Office 365 comes with some services such as Exchage, SharePoint, Planner, etc. So What are Office 365 Groups and how exactly do they work?įirst unlike the other group types, Office 365 Groups can be created by anyone in your organization who has an Office 365 Login and it doesn't have to be an administrator.Īlso, note that Office 365 Groups are not a brand new technology for sharing files and collaboarting, rather it leverages all the existing Office365 apps and tools to do its magic. This is done by providing group members with Document Workspaces, Discussion boards and Shared Tasks. This time it's official name is "Office 365 Group" and the goal behind is to improve team collaboration. "Office 365 Groups" are a new group type introduced by Microsoft. So you may reference the Distribution Lists management above. We already covered the options and settings here for distribution lists and groups and they are the same. To edit the properties and settings of the mail-enabled security group, you are better off doing that in Exchange Admin Center. The screen text does a good job explaining the options:Įditing the Settings and Properties of the Group The delivery management option allows you to specify who can send emails to this group. If the group is more of hobby or an adhoc group then it makes sense for the user to opt to join or leave. All requests to leave will be rejected automatically.įor the last option "of choose whether the group members is open to leave" may get you thinking "why would you want to force someone to stay in a group?" If management sends emails to marketing department on an on going basis and to ensure the members get the emails it is best to force the mebers to stay in. Close: Members can be removed only by the group owners.Open: Anyone can leave this group without being approved by the group owners.Owner Approval: All requests are approved or rejected by the group owners.Ĭhoose whether the group is open to leave.

All Requests to join will be rejected automatically Closed: Members can be added only by the group owner.Open: Anyone can join the group without being approved by the group owner.Expand Groups, then click on Groups on the left sideĬhoose whether owner approval is required to join the group:.Go to your Admin Center by going to this link:.If you are an administrator with Global Admin Rights, you can manage (View, Add, Remove) Office 365 Groups from the Office 365 Admin Center. (This is a deeper topic compared to the other groups above which we will cover here. This gives the group works space for sharing files, calendars tasks, etc.

Office 365 Groups - This is the latest innovation from Microsoft.So people in this group can be given access to resources as well as receive email communications when the group is emailed. Mail enabled Security Groups - This is really a hybrid of a security group and a distribution group.You can have people outside of your organization in this group. So if you email this security group all the members of the group will receive the email. This group is used to distribute information.

Distribution Group or List - Those are groups of email addresses.

Very similar to Active Directory security groups.

Security Groups - Those are groups used to control access to areas of Office 365 such as SharePoint, mobile devices, etc.

Here's a list of those groups and their description. When you work with Office 365 you will need to understand that there are different types of groups. Microsoft Office 365 comes has a concept of groups which can be confusing for a few reasons: First, there are traditional groups that existed in Office 365 which many referred to as Office 365 Groups, then Microsoft came with an official new thing called "Office 365 Groups" and now things got more confusing.